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A. |
GENERAL DESCRIPTION OF LEA - Address that the LEA
follows Policies Governing Services for Children with
Disabilities. Give general description of LEA and the program
delivery for children with disabilities (number of schools, number of
teachers, socio-economical, number of students with special needs). |
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B. |
USE OF FUNDS - State specifically how funds will be
utilized. The narrative must agree with the submitted budget. Employer
provided benefits (i.e. social security, retirement, hospitalization,
workers’ compensation) and supplementary and benefits-related pay (i.e.
supplement, bonus, longevity, disability) may be included with salaried
positions. Indirect cost and unbudgeted funds may also be included in the
budget. The grant cannot be approved until the budget is submitted. |
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C. |
FACILITIES, PERSONNEL and SERVICES - Specifically give
description of facilities where children with special needs are served,
including building accessibility to the disabled. Address licensure status
of teachers of students with disabilities, i.e.; twenty fully certified
EC teachers, five EC teachers holding lateral entry license,
etc.;). Describe services available to students with special
needs. |
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D. |
PRIVATE SCHOOL PARTICIPATION/PARENTALLY PLACED -
ALL REQUIREMENTS BELOW MUST BE ADDRESSED
- Specifically describe the procedure implemented to ensure Private School
Participation NOT REQUIRED FOR STATE OPERATED
PROGRAMS.
- Give description of how a timely and meaningful consultation occurs
with private school representatives and representatives of parents of a
parentally placed private school child with disabilities during the
design and development of special education and related services
(300.134)
- Give a description of how the process operates throughout the year.
(300.134)( c)
- Give description of how (each parentally placed private school child
with a disability who has been designated to receive services) the
Service Plan is developed addressing the specific special education and
related services the LEA will provide. (300.138)(b)
- Give description of how parentally placed children are provided
services using proportionate share of Part B funds for services included
in the student’s services plan. Be specific in the statement about
which children will receive services; what services will
be provided; how and by whom services will be provided; and
where the services will be provided. (300.134)(d)
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E. |
COMPREHENSIVE SYSTEM OF PERSONNEL DEVELOPMENT -
Describe in-service training for personnel providing special education and
related services, training for personnel paid from grant, relevant
information on current and anticipated personnel vacancies, etc. |
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F. |
CHILD FIND (300.111)(300.131) - Child Find posters and
brochures are furnished by the NC Department of Public Instruction for
display in a public entry to each campus and office. Both posters and
brochures are designed for insertion of appropriate contact name, address
and telephone number for public information. Posters and brochures are
made available to the public throughout the school year.
All
children with disabilities residing within this LEA's region, regardless
of the severity of their disability, and who are in need of special
education and related services are identified, located and evaluated. A
practical method is developed and implemented to determine which children
are currently receiving needed special education and related services.
This applies to highly mobile children with disabilities (such as migrant
and homeless children) and children, who are suspected of being a child
with a disability and in need of special education, even though they are
advancing from grade to grade. The collection and use of data to meet
Child Find requirements are subject to the confidentiality requirements
(300.612)(300.622)(300.625).
Also, each LEA must locate, identify,
and evaluate all children with disabilities who are enrolled by their
parents in private, including religious, elementary schools and secondary
schools located in the school district served by the LEA.
(300.111)(300.131)(300.201)
EACH OF THE FOLLOWING
REQUIREMENTS MUST BE ADDRESSED
Give description of
your LEA Child Find Process addressing
- The method implemented to locate, identify and evaluate all children
with disabilities, including highly mobile children such as migrant and
homeless, and who are suspected of being a child with a disability and
in need of special education. (300.111)
- How parentally placed private school children suspected of having a
disability can participate equitably; and how parents, teachers and
private school officials will be informed of the process.
(300.134)
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*** REMAINING REQUIRED COMPONENTS ARE TO BE ADDRESSED
BY CHECKING EITHER THE YES OR NO BOX. BY CHECKING THE YES BOX, THE
APPLICANT CERTIFIES THAT THE LEA MEETS ALL THE ASSURANCE AND CERTIFICATION
REQUIREMENTS NECESSARY TO RECEIVE IDEA, PART B FUNDS *** |
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If
you are in compliance with the components, you will click ‘Yes’ and the
text box is optional for your supporting input. If you are not in
compliance, you will click ‘No’ and you will be required to provide
explanation in the text box provided. If you have a website that you would
like to make reference to, you may include the address in the text box
provided. |
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G. |
CONFIDENTIALITY and ACCESS (300.612)(300.625)(300.622)
- Notice to parents are adequate to fully inform parents about
confidentiality and access rights, including a description of the extent
that the notice is given in the native languages of the various population
groups in the LEA.
Notice is available describing the children on
whom personally identifiable information, the types of information sought,
the methods the LEA intends to use in gathering the information, and the
uses to be made of the information.
Policy and/or procedure are
established regarding the storage, disclosure and third parties,
retention, and destruction of personally identifiable information
The Parent Handbook of Rights is issued to parents once a year.
The content addresses all of the rights of parents and children regarding
the rights under the Family Educational Rights and Privacy Act (FERPA) of
1974 and implementing regulations in 34 CFR part 99.
Before any
major identification, location, or evaluation activity, the notice must be
published or announced in newspapers or other media, or both, with
circulation adequate to notify parents throughout the region of the
activity. |
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ACCESS RIGHTS (300.613) -
Permission is granted to parents to inspect and review any
education record(s) relating to their children that are collected,
maintained, or used by the LEA. The LEA complies with a request without
unnecessary delay and before any meeting regarding an IEP , or any
hearing, and in no case more than 45 days after the request has been made.
The right to inspect and review education records
includes: the right to a response from the participating LEA to reasonable
requests for explanations and interpretations of the records; the right to
request that the LEA provide copies of the records containing the
information if failure to provide those copies would effectively prevent
the parent from exercising the right to inspect and review the records;
and the right to have a representative of the parent inspect and review
the records.
The LEA may presume that the parent has authority to
inspect and review records relating to his or her child unless the LEA has
been advised that the parent does not have the authority under applicable
State law governing such matters as guardianship, separation and
divorce. |
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RECORD of ACCESS (300.614)(300.617) - The LEA keeps a
record of parties obtaining access to education records collected,
maintained, or used under Part B (except access by parents and authorized
employees of the LEA), including the name of the party, the date access
was given, and the purpose for which the party is authorized to use the
records. The LEA provides parents on request a list of the types and
locations of education records collected, maintained, or used by the
Lea.
The LEA may charge a fee for copies of records that are made
for parents if the fee does not effectively prevent the parents from
exercising their right to inspect and review those records. The LEA may
not charge a fee to search for or to retrieve information. |
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AMENDMENT of RECORDS at PARENT’S REQUEST
(300.618) - A parent who believes that information in the education
records collected, maintained, or used under this part is inaccurate or
misleading or violates the privacy or other rights of the child, may
request the participating LEA that maintains the information to amend the
information. The LEA decides whether to amend the information in
accordance with the request within a reasonable period of time of receipt
of the request. If the agency decides to refuse to amend the information
in accordance with the request, it shall inform the parent of the refusal
and advise the parent of the right to a hearing. |
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OPPORTUNITY FOR and RESULT of HEARING
(300.619)(300.620) - Upon request, the LEA provides an opportunity for
a hearing to challenge information in education records to ensure that it
is not inaccurate, misleading, or otherwise in violation of the privacy or
other rights of the child. If, as a result, of the hearing, the agency
decides that the information in inaccurate, misleading or otherwise in
violation of the privacy or other rights of the child, it shall amend the
information accordingly and so inform the parent in writing. If, as a
result of the hearing, the LEA decides that the information is not
inaccurate, misleading, or otherwise in violation of the privacy or other
rights of the child, it shall inform the parent of the right to place in
the records it maintains on the child a statement commenting on the
information or setting forth any reasons for disagreeing with the decision
of the agency. |
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CONSENT (300.622) - Parental consent must be obtained
before personally identifiable information is disclosed to parties other
than officials of participating agencies/LEAs unless the information is
contained in educational records, and the disclosure is authorized without
parental consent. Parental consent , or the consent of an eligible child
who has reached the age of majority under state law, must be obtained
before personally identifiable information is release to officials of
participating agencies providing or paying for transition services. If a
child is enrolled, or is in a private school that is not located in the
LEA of the parent's residence, parental consent must be obtained before
any personally identifiable information about the child is released
between officials in the LEA where the private schools is located and
officials in the LEA of the parent's residence. The LEA has policies
and/or procedures that are used in the event that a person refuses to
provide consent. |
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SAFEGUARDS (300.623) - The LEA protects the
confidentiality of personally identifiable information at collection,
storage, disclosure and destruction stages. One official at each
participating LEA shall assume responsibility for ensuring the
confidentiality of any personally identifiable information. All persons
collecting or using personally identifiable information must receive
training or instruction regarding the LEA’s policies and procedures. Each
participating agency maintains, for public inspection, a current listing
of the manes and positions of those employees within the LEA who may have
access to this information. |
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DESTRUCTION of INFORMATION (300.624) - The LEA informs
parents when personally identifiable information collected, maintained, or
used is no longer needed to provide educational services to the child. The
information must be destroyed at the request of the parents. However, a
permanent record of a student’s name, address, and phone number, his/her
grades, attendance records, classes attended, grade level completed and
year completed are maintained without time limitation. |
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CHILDREN’S RIGHTS (300.625) - The LEA provides
policies and procedures regarding the extent to which children are
afforded rights of privacy similar to those afforded to parents, taking
into consideration the age of the child and type or severity of
disability. Under the regulations for the Family Educational Rights and
Privacy Act, the rights of parents regarding education records are
transferred to the student at age 18. If the rights accorded to parents
under Part B are transferred to a student who reaches the age of majority,
the rights regarding educational records must also be transferred to the
student. However, the LEA provides any notice required to the student and
the parents. |
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H. |
LEAST RESTRICTIVE ENVIRONMENT (300.114-300.120)(300.124C)
- The LEA ensures that a continuum of alternative placements is
available to meet the needs of children with disabilities for special
education and related services. To the maximum extent appropriate,
children with disabilities including children in public or private
institutions or other care facilities, are educated with children who are
nondisabled. Special classes, separate schooling, or other removal of
children with disabilities from the regular educational environment occurs
only if the nature or severity of the disability is such that education in
regular classes with the use of supplementary aids and services cannot be
achieved satisfactorily. |
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I. |
INDIVIDUALIZED EDUCATION PROGRAM (300.323) - The IEP
is in effect for each child with a disability at the beginning of each
school year and it is in effect before special education and related
services are provided to an eligible child. The IEP is implemented as soon
as possible following development of the IEP, special education and
related services are made available to the child in accordance with the
child's IEP. It is accessible to each regular education teacher, special
education teacher, related service provider, and other service providers
who is responsible for its implementation. Each teacher and provider is
informed of their responsibilities related to implementing the child’s IEP
and is informed of specific accommodations, modifications, and supports
that must be provided for the child in accordance with the
IEP.
Children Placed or Referred to Private School by the Public
Agency (300.145):
The LEA ensures that before a child with a disability
is placed, or referred to a private school, the agency shall initiate and
conduct a meeting to develop an IEP for the child. The LEA ensures that a
representative of the private school attends the meeting. If the
representative cannot attend, the LEA uses other methods to ensure
participation by the private school. After a child with a disability
enters a private school, any meetings to review and revise the child’s IEP
may be initiated and conducted by the private school at the discretion of
the LEA. If the private school initiates and conducts these meetings, the
LEA shall ensure that the parents and a LEA representative are involved in
any decision about the child’s IEP; and agree to any proposed changes in
the IEP before those changes are implemented. When the private school
implements the IEP, the LEA is responsible for compliance. |
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IEP MEETINGS and IEP TEAM (300.321) - The LEA is
responsible for initiating and conducting meetings for the purpose of
developing, reviewing, and revising the IEP of a child with a disability.
Within a reasonable period of time following the LEA’s receipt of parent
consent to an initial evaluation, the child is evaluated, and if
determined eligible under this part, special education and related
services are made available to the child in accordance with an IEP. A
meeting to develop the IEP must be conducted within 30 days of a
determination that the child needs special education and related services.
The IEP Team reviews the IEP periodically, but not less than annually, to
determine whether the annual goals for the child are being achieved; and
revises the IEP as appropriate.
The LEA ensures the IEP team for
each child with a disability includes the parents of the child, at least
one regular education teacher of the child (if the child is, or may be,
participating in the regular education environment), at least one special
education teacher of the child, or if appropriate, at least one special
education provider of the child, a representative of the LEA who is
qualified to provide, or supervise the provision of, specially designed
instruction to meet the unique needs of children with disabilities. This
representative is knowledgeable about the availability of resources of the
LEA, an individual who can interpret the instructional implications of
evaluation results, who may be member of the team. At the discretion of
the parent or the LEA, other individuals who have knowledge or special
expertise regarding the child, including related services personnel as
appropriate. |
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PARENT PARTICIPATION (300.322) - The LEA ensures that
one or both parents of a child with a disability are present at each IEP
meeting or are afforded the opportunity to participate. Parents are
notified of the meeting early enough to ensure they will have an
opportunity to attend. Meetings are scheduled at a mutually agreed on time
and place. The notice gives the purpose of the meeting, time, and
location, who will be in attendance and gives the parent the opportunity
to include other participants who have knowledge or special expertise
about the child. Beginning at age 14, or younger, if appropriate, the
notice must also indicate that the purpose of the meeting will be the
development of statement of the transition services needs of the student
and the student is invited.
Beginning at age 16, or younger, if
appropriate, the notice indicates if the purpose of the meeting is the
consideration of needed transition services for the student. The notice
indicates that the LEA will invite the student; and identify any other
agency that will be invited to send a representative. If neither parent
can attend, the LEA shall use other methods to ensure parent
participation. A meeting may be conducted without a parent in attendance
if the LEA is unable to convince the parents that they should attend. In
this case, the LEA maintains records of attempts to arrange a mutually
agreed on time and place. The LEA takes whatever action is necessary to
ensure that the parent understands the proceedings at the IEP meeting,
including arranging for an interpreter for parents with deafness or whose
native language is other than English. The LEA gives a copy of the child’s
IEP to the parent at no cost to the parent. |
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DEVELOPING, REVIEW and REVISION of IEP (300.324) - The
IEP team, when developing the IEP considers the strengths of the child,
concerns of the parents for enhancing the education of their child, recent
evaluation(s), and the academic developmental, and functional needs of the
child. The Team takes into consideration special factors such as a child
whose Behavior impedes his learning or that of others, consider the use of
positive behavioral interventions and support strategies the child with
limited English proficiency, the child who is blind or visually impaired,
communication needs of the child, whether the child requires assistive
technology devices and services. If, in considering the special factors,
the IEP Team determines that a child needs a particular device or service
(including an intervention, accommodation, or other program modifications)
in order for the child to receive FAPE, the Team must include a statement
to that effect in the child's IEP. The regular education teacher of the
child must participate in the development, review and revision of the
child's IEP. |
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CONTENT of IEP (300.320) - The IEP for each child with
a disability must include a statement of the present levels of academic
achievement and functional performance, a statement of measurable annual
goals, including functional goals, a statement of the special education
and related services and supplementary aids and services based on
peer-reviewed research to the extent practicable be provided to the child,
or on behalf of the child and a statement of the program modifications or
supports for school personnel that will be provided.
Content of the
IEP will include an explanation of the extent, if any, to which the child
will not participate with non-disabled children in the regular class and
in the activities, a statement of any individual modifications in the
administration of State or district wide assessments of student
achievement that are needed in order for the child to participate in the
assessment. For children with disabilities who take alternate assessments
aligned to alternate standards, a description of benchmarks or short term
objectives is given. Included in the content of the IEP will be the
projected date for the beginning of the services and modifications, a
statement of how the child’s progress will be regularly informed.
A
statement of any individual appropriate accommodations that are necessary
to measure the academic achievement and functional performance of the
child on state and district wide assessments.
Beginning at age 14
(or younger, if appropriate) an annually updated statement of the
transition service needs of the student under the applicable components of
the students’ IEP that focuses on the student’s courses of study. For each
student beginning at age 16 (or younger, if appropriate) a statement of
needed transition services for the student, including, if appropriate, a
statement of the interagency responsibilities or any needed linkages. At
the age of majority, beginning not later than one year before a student
reaches the age of majority, the student’s IEP will include a statement
that the student has been informed of his/her rights under Part B of the
Act. The IEP includes appropriate measurable post secondary goals based on
age appropriate transition assessments related to training, education,
employment; and where appropriate independent living skills and the
transition services (including courses of study) needed to assist the
child in reaching those goals. |
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J. |
FREE APPROPRIATE PUBLIC EDUCATION (FAPE)(300.101)(300.102)
- The LEA ensures that a free appropriate public education is
available to children ages 3 through 21, including children with
disabilities who have been suspended or expelled from school. The LEA
further ensures that FAPE is available to any individual child with a
disability who needs special education and related services, even though
the child has not failed or been retained in a course or grade, and is
advancing from grade to grade (300.103 - 300.109).
The LEA assures
that Special Education and related services (a) are provided at public
expense, under public supervision and direction, and without charge (b)
meet the standards of the SEA, including the requirements of this part (c)
include preschool, elementary school, or secondary school education in the
State; and (d) are provided in conformity with an individualized education
program (IEP) that meets the requirements (300.320-300.324) |
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K. |
National Instructional Materials Access Center (NIMAC)
ASSURANCE - The LEA is coordinating with the National Instructional
Materials Access Center (NIMAC) to provide instructional materials to
blind persons or other persons with print disabilities in a timely manner,
or if not, assures instructional materials will be provided to blind
persons or other persons with print disabilities in a timely
manner. |